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Security deposit refund sample emails
How to write a security deposit refund letter
Most of us depend on getting our security deposit back to move into our next place. This dollar amount is significant — typically the equivalent of half-to-one month’s rent. Here are a couple of handy-dandy security deposit refund sample letters to use. Assuming you’ve followed the process in your rental lease for giving notice and left your apartment clean and in good condition, you’ll be in good shape to get your refund back.
- Review your state law for the specifics related to your security deposit.
- Gather your information for reference.
- A copy of your move-out notice
- Documentation/photos of the unit’s condition before and at the time of move-out
- A copy of maintenance requests and results (if relevant)
- The dollar amount (and interest if applicable) you are owed
For more information and tips, read Roost’s article on How to get your security deposit back.
Letter 1: Security deposit refund sample | forwarding address
Dear [Name ]
Please return my security deposit of [$ ] and interest to my forwarding address
<insert address>
I vacated my apartment on [date]. The apartment was left clean and I have documented the condition that it was left as I received it, except for normal wear and tear. In accordance with AR Code 18-16-305, you are required to return the deposit within 60 days from termination of the lease.
Thank you for your attention to this matter. You may reach me at any time at [phone number].
Sincerely,
[your name and number]
Letter 2: Refund sample | past due demand email/letter
Dear [Name ]
Please return my security deposit of [$ ] and interest to my forwarding address
<insert address>
I vacated my apartment on [date]. The apartment was left clean and I have documented the condition that it was left as I received it, except for normal wear and tear. In accordance with AR Code 18-16-305, you are required to return the deposit within 60 days from termination of the lease.
YOU ARE NOW PAST DUE AND BEYOND THE STATE LIMIT FOR RETURNING THE DEPOSIT.
Please return the deposit this week to avoid further legal action, up to and including small claims court, as allowed by law.
Sincerely,
<your name and number>
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